Does your chosen document scanning company meet all your unique requirements? Great companies will customize most of their services to offer you choices with easy accessibility, affordable rates, and excellent quality for your applications.
How do you choose a document scanning company that ensures all your data is safe and saves you the extra dollar? Check out the following tips.
Tips On Choosing A Document Scanning Company
Verify That Their Services Match Your Application
How does the company orient its services to its clients? The reliable vendor should have readily available answers that offer agile solutions to all of your documentation services. We offer more than one type of electronic document processing and can explore and include other kinds until we find the most suitable combination of tools.
The tailored document scanning services provide options to diversify the file inventory and help with any scale of data size. Some of the services included in the process of digitizing data include the following:
- Consultation to form a vision of what you want for your digital files and storage systems
- Preparing the documents by organizing them into indexes. Taking our the clips and staples and cleaning out any dust and creases and folds
- Scanning the documents as per their sizes, color, resolution, and format, so their digital formats are just as exact and accurate. We adjust our tools’ aperture, microfilms, and color scale to capabilities that match the outcome we seek for each documentation.
- Changing the accessibility so only authorized staff can access it by inserting passwords or using your office’s clearance levels
- Destroying documents that do not need scanning and returning the ones that should be back in your possession. We will discuss these with you, so we only scan, destruct and return papers as per your approval.
Many businesses are fixated on the cost of the service because scanning documents should never be about the exorbitant fees. Verify that the chosen company has a lot of experience in the industry and offers services that are always beneficial to the business. InDigital Inc. has the most potential for your business because we have years in the industry and can work on many different scanning services to offer custom solutions.
An experienced service provider should be able to convert and merge your files to different formats, including all the different PDF formats. They may also have simple solutions to allow you to view, manage and distribute your documents across all critical platforms.
They Offer Site Visits
Good companies welcome the idea of visiting your office or premises before they even offer a price estimate. We know that scanning documents takes on a lot of different approaches, and no one job will be the same as another. We can inspect the facility and help you determine which papers need scanning and which do not