In today’s competitive business environment, success depends on agility, compliance, and operational efficiency. But if your organization still relies on physical paper records, you may be facing slow processes, limited access to critical information, and unnecessary storage costs. At InDigital, we help Minnesota-based businesses overcome those challenges by offering professional document scanning services that modernize your recordkeeping systems.

With headquarters in Eden Prairie, MN, and a reach that extends across the state, our team has helped organizations of all sizes move to secure, digital-first operations. Whether you’re looking to convert years of archived files or begin a department-wide transformation, our solutions are designed to fit your exact needs.

Why Document Digitization Makes a Difference

Switching from paper to digital isn’t just a one-time update—it’s a complete upgrade to your business infrastructure. By scanning and organizing your documents into digital formats, you create a streamlined system where data is easy to access, secure, and ready for action.

Digitization leads to measurable improvements across multiple fronts:

  • Efficiency: Search and retrieve any file in seconds instead of sorting through physical archives.

  • Security: Store sensitive data in encrypted systems with access control.

  • Space Savings: Eliminate the need for storage rooms or bulky filing cabinets.

  • Compliance: Easily meet state and federal guidelines, including HIPAA and ANSI standards.

  • Disaster Preparedness: Secure backups protect your business from loss due to fire, water damage, or theft.

Going digital gives your team the tools to work smarter—not harder.

How Our Document Scanning Process Works

At InDigital, we’ve perfected a step-by-step approach to document scanning that guarantees high-quality results with minimal disruption to your operations.

Step 1: Discovery & Planning
We begin with a consultation to understand your unique needs, whether it’s a one-time project or ongoing support. We evaluate your document types, volume, access needs, and compliance considerations. This allows us to create a transparent plan and pricing structure from day one.

Step 2: Document Prep
Before scanning begins, our team carefully prepares your files by removing paper clips, staples, sticky notes, and organizing pages for optimal scanning. Separator sheets with barcodes are added to help with indexing and file grouping.

Step 3: High-Speed Scanning
We scan your documents using high-speed, advanced equipment capable of handling everything from small receipts to oversized files. Whether in color, grayscale, or black-and-white, each scan is processed with automatic deskewing, cropping, and resolution adjustments.

Step 4: File Indexing & Metadata Tagging
Our system allows for customized metadata to be applied to each digital file—such as document type, client name, or date—making retrieval fast and intuitive. We also standardize naming conventions for consistency.

Step 5: Quality Assurance & Delivery
Once scanning is complete, we conduct a final review to ensure clarity, accuracy, and file integrity. Your digital files are then delivered in your preferred format—stored securely on encrypted drives, cloud platforms, or integrated directly into your document management system.

Onsite vs. Offsite Scanning—We Offer Both

We understand that not all businesses have the same level of flexibility when it comes to handling sensitive documents. That’s why InDigital offers both onsite and offsite scanning solutions.

Onsite Scanning Services
If your records contain confidential or highly sensitive material, we can perform scanning directly at your location. Our trained staff will set up mobile scanning stations and handle the process discreetly and securely, minimizing any need to relocate documents.

Offsite Scanning Services
For higher-volume projects or cost-effective options, offsite scanning at our secure Eden Prairie facility is often the best route. Our facility allows for faster turnaround times, careful staging, and efficient processing without disrupting your daily operations.

Supporting Every Industry in Minnesota

No matter your field, InDigital has the tools and expertise to support your transition to digital records. We’ve worked with clients in:

  • Healthcare – Digitize patient records and maintain HIPAA compliance.

  • Legal – Convert contracts, case files, and court transcripts into searchable formats.

  • Government – Modernize archives and meet transparency and retention requirements.

  • Education – Preserve records, transcripts, and research files digitally.

  • Corporate Offices – Optimize workflows by scanning invoices, HR documents, and reports.

Each industry has its own challenges—and our tailored approach ensures we meet them all.

Why Minnesota Businesses Trust InDigital

With more than a decade of experience, InDigital is the trusted name for document scanning in Minnesota. Our clients rely on us not just for speed and accuracy, but for the peace of mind that comes from working with a partner who prioritizes security, compliance, and support.

We’re proud to be fully HIPAA- and ANSI-compliant, offering document scanning that meets the strictest industry standards. And if your team needs access to documents during the scanning process, we’ll make sure any requested files are prioritized and returned digitally without delay.

Future-Proof Your Business Today

Document scanning with InDigital isn’t just about keeping up—it’s about staying ahead. With digital records, you’ll benefit from faster collaboration, more secure storage, and flexible access no matter where your team works. Plus, by cutting down on paper usage, you’ll be contributing to a more sustainable, eco-conscious business model.

Ready to make the switch? Reach out to the InDigital team today and discover how our document scanning services can transform your Minnesota business. Let’s build your future—digitally.