How to Get Started with InDigital Scanning Services
Beginning your digital transformation journey with InDigital is seamless. Our process starts with a comprehensive review of your project details, including volume assessment and specific requirements. We then present customized pricing options and provide sample scans to demonstrate the quality and consistency of our work. This ensures transparency and sets the stage for a successful scanning project.
Onsite vs. Offsite Scanning Services
Onsite Scanning
Onsite scanning is ideal for organizations with sensitive materials that must remain in-house. This option involves setting up scanning equipment at your location, which may increase costs due to labor, equipment transport, and constraints tied to available space and business hours.
Offsite Scanning
Offsite scanning offers flexibility and cost-effectiveness. InDigital can operate in split shifts and during weekends to meet tight deadlines. Our offsite facilities provide ample space for staging and processing, streamlining your document digitization with minimal disruption to your day-to-day operations.
Compliance for Long-Term Document Archiving
Digital copies created by InDigital meet rigorous standards for long-term storage and compliance. We adhere to regulatory guidelines set by the American Standards Institute (ANSI), HIPAA, and Historical Societies. Our archival-grade scans ensure that your documents remain accessible, secure, and legally compliant for decades.
Continued Access to Files During Scanning
We understand the importance of uninterrupted access to your records. That’s why InDigital offers free record retrieval services during the scanning process. Any requested files are prioritized, scanned, indexed, and delivered in a digital format, allowing for quick and convenient access.
Comprehensive Document Preparation Services
Before scanning begins, we prepare your documents thoroughly. This includes organizing files, purging documents based on your retention schedule, and removing staples, paper clips, and sticky notes. We also insert barcode separator sheets to streamline indexing.
High-Speed Document Scanning Capabilities
InDigital uses state-of-the-art auto-feed scanners with advanced features such as:
- Automatic exposure and image density control
- Auto border removal
- Deskew correction for angled images
- Full-color, black-and-white, and grayscale scanning options
These technologies ensure high-quality, consistent output for all document types.
Advanced-Data Indexing and Entry Services
Our indexing services enhance the searchability and organization of your digital records, making them more accessible and easier to find. We provide:
- Custom file naming conventions
- Metadata assignment
- Key data field capture
- Barcode data extraction
- Optical Character Recognition (OCR)
- Auto match and data look-up integration
Bulk Scanning Solutions
Whether you’re onboarding legacy files or converting large backfile collections, our bulk scanning services are designed for efficiency. These one-time conversion projects help you eliminate paper clutter and streamline access to historical documents.
Tailored for Businesses Undergoing Transitions
Our scanning services are especially valuable for businesses relocating or restructuring. With efficient staging, scanning, indexing, and uploading processes, we make it easy to digitize your records during times of transition.
Ongoing and Scheduled Scanning Services
InDigital also provides recurring scanning services with scheduled pick-up and delivery. Our on-call services are ideal for handling ongoing document scanning tasks without the mess and fuss, offering convenience and consistency.
Why Choose InDigital for Your Scanning Needs?
- Industry-compliant, archival-ready digital formats
- Flexible service options to fit your budget and timeline
- Free access to essential records during scanning
- Advanced technology for superior image quality
- Expert document preparation and indexing
Partner with InDigital to digitize your documents with confidence, compliance, and care.
FAQs
1. What types of documents can InDigital scan?
InDigital can scan a wide range of documents including medical records, legal files, financial documents, and historical archives.
2. How long does the scanning process take?
Project timelines vary based on volume and document condition, but offsite scanning can be expedited through split-shift operations.
3. Can I access my documents during the scanning project?
Yes, InDigital offers free digital access to any requested files during the scanning process.
4. Are the digital scans legally acceptable for recordkeeping?
Absolutely. Our scans comply with ANSI, HIPAA, and other regulatory standards for long-term archival use.
5. What happens to my physical documents after scanning?
Depending on your needs, InDigital can return, store, or securely destroy the physical documents after scanning.